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SOUTHEASTERN MICHIGAN TENNIS ASSOCIATION USTA/ MIDWEST SECTION
Submission Deadline: July 22, 2019
No Inquiries Please


TITLE: Junior Tennis Coordinator
            USTA Southeastern Michigan District


FLSA STATUS: Non-Exempt


REPORTS TO: USTA Southeastern Michigan District Executive Director


LOCATION: The District office is located in Livonia, Michigan. Employee must reside in one of the following counties that comprises the Southeastern Michigan Tennis Association (Livingston, Macomb, Oakland, St. Clair, Washtenaw or Wayne)


WORK SCHEDULE: Flexible 40 hour work week, plus some overtime 
                                  Standard office time Monday – Friday along with evening and weekend work as needed


OVERVIEW OF THE USTA SOUTHEASTERN MICHIGAN TENNIS ASSOCIATION


The USTA Southeastern Michigan District, also known as the Southeastern Michigan Tennis Association (SEMTA), is a local district of the United States Tennis Association, the national governing body of tennis in the U.S. The District is one of 13 districts that comprise the Midwest Section, headquartered in Indianapolis. SEMTA is a not-for-profit community service organization committed to tennis and growing the game. The association offers recreational and competitive tennis opportunities for individuals of all ages and abilities. The Southeastern Michigan District develops, promotes and administers recreational and competitive tennis programs in the following counties in Michigan: Hillsdale, Lenawee, Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne. Over 8,600 youth and adults are members of USTA SEMTA.


WHO WE ARE LOOKING FOR:


The ideal candidate is a highly motivated, self-starter and enthusiastic personality who loves tennis; is familiar with and energetic about the sport and has the desire to bring others, specifically junior-aged players, to the sport. This applicant is a team player who is willing to work some extended days and weekends; possesses excellent communication skills (oral and written); is proficient with the Microsoft Office Suite and has a track record of exemplary customer service.
 
Success will be measured by the growth in District Junior Team Tennis facilities, teams and player participants as well as an expansion in junior-focused programs and tournament offerings.


GENERAL JOB DESCRIPTION
ESSENTIAL DUTIES AND RESPONSIBILITIES: General Duties and Responsibilities:


1. Conduct meetings and training sessions with tennis coaches, schools, tennis providers and organizations designed to increase junior tennis participation with a focus on the goals of the District and Section;
2. Support growth and expansion of junior tennis within the USTA/Midwest Section’s Southeastern Michigan District;
3. Provide timely, detailed communications to all internal and external customers (e.g. tennis facilities, coaches and instructors,community tennis organizations, parents, schools, etc.);
4. Work with and assist the District Staff by organizing, promoting, conducting and facilitating junior events, programs and activations, such as but not limited to, single day showdowns, team challenges and tournaments;
5. Promote all programs and events to area health clubs, athletic and tennis facilities, community tennis associations, schools, park/recreation organizations, parents, tennis coaches and instructors that will help achieve the goals of the District and Section;
6. Provide all customers and District Staff with relevant program information, Section updates, a calendar of events and other resources as needed and requested;
7. Apply for USTA incentives and look for grant opportunities to support the District Junior Tennis Program;
8. Serve as a member of the following committees: Junior Competition and Junior Team Tennis and responsible for working with the Committee Chair to organize and facilitate a regular meeting schedule and to disseminate information to the staff and customers regarding rulings and regulation updates or changes;
9. Assist with the sales, promotion, registration and implementation of the USTA Net Generation initiatives that leads to educating providers and consumers on the youth brand;
10. Assist Executive Director and Tennis Service Representative with promoting, developing and implementing USTA Junior Programs;
11. Work in positive and cooperative manner with other staff (District, Section, and National) and volunteers;
12. Inventory, organize, order and store tennis equipment, marketing literature and other resources;
13. Represent the USTA/Midwest Section and District by attending, coordinating and/or delivering workshops, special events,meetings, conferences and booth duties designed to grow the District Junior Tennis Program and that lead to the achievement of goals as outlined by the Districts and the USTA/Midwest Section;
14. Responsible for completing administrative reporting and data entry as well as participating in all conference calls, webinars and trainings associated with making this position successful;
15. Some travel is required to attend tournaments, community events and Section and National meetings;
16. Compile with District, Section and National policies and procedures;
17. Various other job duties as assigned by the Executive Director.


Junior Team Tennis Duties and Responsibilities:


1. Coordinate all aspects of Tennislink or similar platform for all Junior Tennis Programs, including but not limited to: tournament registrations, deployment of the Tournament Data Manager (TDM) within Tennislink, reporting for District junior standings and ranking reports, provide assistance and support to external customers and staff regarding the use of Tennislink and TDM;
2. Coordinate, promote, administer,supervise and grow all aspects of SEMTA Junior Team Tennis (JTT) Leagues. Administration of the program includes but is not limited to: keeping up to date with Section and National rules and regulations ; recruiting new coaches and teams; setting up team numbers in the system; creating match and championship schedules; securing court time for all matches and championship playoffs; providing timely detailed communications to JTT coaches, facilities and parents regarding match schedules, rules and regulations.
3. Train, guide and educate Junior Team Tennis program coaches, parents tournament directors, tennis facilities and volunteers to achieve exceptional program quality;
4. Assist Tennis Service Representative with developing and promoting Midwest Youth Team Tennis Programs throughout the Southeastern Michigan District.

 

District Qualifier and Junior Tournament Duties and Responsibilities:


1. Coordinate, market, oversee and supervise the District Junior Qualifier Tournaments (including player selection, the creation of tournament draws, seedings, recruiting referees and volunteers, tournament desk management, etc.);
2. Submit endorsement lists and other required documents to the Midwest Section office by prescribed deadlines.
3. Create sanction forms and draws for youth progression and single day show down tournaments using Tournament Director Management software onTennislink; assist tournament directors with player selection process; mail out tournament and sportsmansip awards; process tournament compliancy forms and enter conduct codes;
4. Market and promote junior tournament programs to tennis facilities, parks and recreation departments and community organizations.
5. Assist Executive Director with the coordination, marketing and facilitation of Tournament Director and JTT Coaches Training Sessions.


ORGANIZATIONAL RELATIONSHIPS:


Within the Company Interaction:
Program support & information, exchange of ideas, grant information and marketing up to 15-30% of total working hours.
Outside the Company Interaction:
Customer base, program support, grant information, marketing, implementation of junior programs/events up to 70 – 85% of total working hours
Positions – The Junior Tennis Coordinator (JTC) will build relationships with leaders at schools, park and recreation organizations; service organizations, community tennis associations, tennis facilities, professional tennis associations, and non-tennis entities. Through these relationships the JTC will grow the game in ways that that lead to the achievement of goals as determined by the Districts and the Section.


ESSENTIAL PHYSICAL REQUIREMENTS:


Physical Effort - Working Conditions/Environment


Physical Activity - Amount of Time


Stand - Under 1/3
Walk - Under 1/3
Sit - 1/3 To 2/3
Use hands to finger, handle, or feel - 1/3 To 2/3
Reach with Hands and arms - Under 1/3
Climb or balance - Under 1/3
Stoop, kneel, crouch, or crawl - Under 1/3
Talk or hear - Over 2/3
Taste or smell - NA
Lifting Requirements - Amount of Time
Lifting - Up to 50 pounds - Under 1/3
Environmental Conditions - Amount of Time
General office environment
Outdoor weather conditions
 
TIME COMMITMENT:

Full time non-exempt staff member based in the USTA Southeastern Michigan District Office. Some evening and weekend work required. Attend out of town meetings, events, and workshops as required.


QUALIFICATIONS:


• Four-year college degree preferred
• Minimum of 5 years of professional experience or at least 2 years experience in the tennis industry, community or volunteer engagement preferred
• Proficient in Microsoft Office products (Word, Excel, Outlook and Power Point ), required
• Excellent Communication skills, both verbal and written, required
• Highly motivated self-starter, enthusiastic personality with the desire, enthusiasm and passion to promote and grow junior/youth tennis
• Ability to multi-task and work independently, required
• Ideal candidate will be flexible and adaptable to changing situations
• Excellent presentation skills, required.
• Must be able to travel and work numerous weekends and nights as needed.
• Tennis knowledge, helpful
• USTA volunteer experience at any level is preferred


COMPENSATION PACKAGE:


• Salary to commensurate with experience
• Medical and dental insurance
• Vacation and sick time
• 401k
• Travel and job-related expenses


Resumes with cover letters accepted through July 22, 2019
Please send resume to semich.usta@gmail.com


Disclaimer: This information is intended to describe the general type of work and level of the position. It is not an exhaustive list of all duties and responsibilities required for the position.
The USTA Southeastern Michigan Tennis Association is an Equal Opportunity Employer
The purpose of this position is to coordinate, support and promote the operational and technical efforts for Junior Tennis programs, teams and tournaments for the USTA Southeastern Michigan District, also known as the Southeastern Michigan Tennis Association. The position will also work with tennis facilities, community organizations, parks and recreation departments and schools to promote and grow the game of tennis throughout the district.

Essential Position Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 
 
 
 
 
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